JOB TITLE:  administration manager

 

To apply, send resume, cover letter, two references, and salary requirements to admin@businessethicsalliance.org

Reports To: Executive Director

Working Hours: Full Time

Job Summary

The Business Ethics Alliance (Alliance) is seeking an Administration Manager with excellent communication and organizational skills who will plan and implement efficient administrative procedures for the organization, supervise daily support operations, and support the executive director in her regular functions.

ORGANIZATIONAL OVERVIEW

The Alliance is a one-of-a-kind city-level initiative committed to providing practical positive business ethics. We do this through our community programs, speaking engagements, custom workshops, and a variety of fee-based ethics products. Our office is housed on Creighton University’s campus. We are a partnership with the Omaha business community, the Heider College of Business at Creighton University, the Greater Omaha Chamber of Commerce, and the Better Business Bureau.

ALLIANCE CORE VALUES

  • Big Impact - We stretch for game-changing results that inspire ethical business practices in our community, nation, and world.

  • Ever Learning - We embrace the need to learn and continuously improve.

  • Supportive - We look out for every member of our team and the greater good of the organization.

  • Tenacious - We work hard and don’t give up.

  • Respectful - We behave in ways that value everyone’s thoughts, beliefs, and feelings.


What to Expect Day-To-Day

  • Manage all accounting and bookkeeping functions, including, but not limited to:

    • Accounting records and reports

    • Monthly reconciliations and reporting

    • Accounts receivable and accounts payable

    • Gift processing

    • Employee payroll

    • Employee benefits processing and payments

    • Federal and state taxes

    • Insurance (both organizational and employee)

    • Manage the annual audit process and provide documentation and reports to accounting firm

    • Income and expense account management

    • General accounting/bookkeeping communications

    • Accounting and bookkeeping policies

    • Governing Board Treasurer reporting

  • Manage Human Resources administration, including, but not limited to:

    • Job Descriptions

    • Hiring process

    • Onboarding and offboarding processes

    • Employee files and recordkeeping

    • Employee review process (monthly and annual)

    • Handbook and HR policies and processes

    • Manage interns’ assignments

  • Manage office technology, including but not limited to:

    • Ordering and updating computer hardware

    • Software needs and updates

    • Customer Relationship Management system

    • Phones

    • Troubleshooting

    • Technology audits

    • Keeping memberships and passwords

    • Organizational file sharing system, email, calendar system

    • Admin Calendar

  • Office management, including but not limited to:

    • Supply pricing and orders

    • General upkeep and maintenance of the office furniture and fixtures

    • Creighton systems

  • Manage accreditations for GuideStar, BBB, NAM, etc.

  • Manage Executive Director:

    • Calendar

    • Prepares documents

    • Prepares for meetings

    • Arranges special events

    • Supports strategic implementation process

Skills/Knowledge

  • A high school diploma and a minimum of three years’ experience with accounting, bookkeeping, HR, CRM and administrative/executive support preferred.

  • Strong attention to detail.

  • Strong organization skills.

  • Excellent numerical, written and verbal skills.

  • Excellent time management skills with the ability to juggle multiple tasks well.

  • Work independently yet have a strong team focus.

  • Demonstrated proficiency with basic software (Word, Excel, email, calendar, etc.).

  • Demonstrated proficiency with QuickBooks.

  • Technologically adept.

  • Reliable transportation is required.

Equal Opportunity Employer

It is our strong belief that all employees and volunteers should be treated with respect and dignity. The Alliance is committed to providing equal opportunities for all qualified people. We prohibit discrimination by or against any person on the basis of race, color, gender, national origin, age, sexual orientation, disability, religion, veteran status or any other classification prohibited by law. The Alliance

We will provide reasonable accommodations to people with disabilities.


To apply, send resume, cover letter, two references, and salary requirements to admin@businessethicsalliance.org.