JOB TITLE: administration manager
To apply, send resume, cover letter, two references, and salary requirements to email@example.com
Reports To: Executive Director
Working Hours: Full Time
The Business Ethics Alliance (Alliance) is seeking an Administration Manager with excellent communication and organizational skills who will plan and implement efficient administrative procedures for the organization, supervise daily support operations, and support the executive director in her regular functions.
The Alliance is a one-of-a-kind city-level initiative committed to providing practical positive business ethics. We do this through our community programs, speaking engagements, custom workshops, and a variety of fee-based ethics products. Our office is housed on Creighton University’s campus. We are a partnership with the Omaha business community, the Heider College of Business at Creighton University, the Greater Omaha Chamber of Commerce, and the Better Business Bureau.
ALLIANCE CORE VALUES
Big Impact - We stretch for game-changing results that inspire ethical business practices in our community, nation, and world.
Ever Learning - We embrace the need to learn and continuously improve.
Supportive - We look out for every member of our team and the greater good of the organization.
Tenacious - We work hard and don’t give up.
Respectful - We behave in ways that value everyone’s thoughts, beliefs, and feelings.
What to Expect Day-To-Day
Manage all accounting and bookkeeping functions, including, but not limited to:
Accounting records and reports
Monthly reconciliations and reporting
Accounts receivable and accounts payable
Employee benefits processing and payments
Federal and state taxes
Insurance (both organizational and employee)
Manage the annual audit process and provide documentation and reports to accounting firm
Income and expense account management
General accounting/bookkeeping communications
Accounting and bookkeeping policies
Governing Board Treasurer reporting
Manage Human Resources administration, including, but not limited to:
Onboarding and offboarding processes
Employee files and recordkeeping
Employee review process (monthly and annual)
Handbook and HR policies and processes
Manage interns’ assignments
Manage office technology, including but not limited to:
Ordering and updating computer hardware
Software needs and updates
Customer Relationship Management system
Keeping memberships and passwords
Organizational file sharing system, email, calendar system
Office management, including but not limited to:
Supply pricing and orders
General upkeep and maintenance of the office furniture and fixtures
Manage accreditations for GuideStar, BBB, NAM, etc.
Manage Executive Director:
Prepares for meetings
Arranges special events
Supports strategic implementation process
A high school diploma and a minimum of three years’ experience with accounting, bookkeeping, HR, CRM and administrative/executive support preferred.
Strong attention to detail.
Strong organization skills.
Excellent numerical, written and verbal skills.
Excellent time management skills with the ability to juggle multiple tasks well.
Work independently yet have a strong team focus.
Demonstrated proficiency with basic software (Word, Excel, email, calendar, etc.).
Demonstrated proficiency with QuickBooks.
Reliable transportation is required.
Equal Opportunity Employer
It is our strong belief that all employees and volunteers should be treated with respect and dignity. The Alliance is committed to providing equal opportunities for all qualified people. We prohibit discrimination by or against any person on the basis of race, color, gender, national origin, age, sexual orientation, disability, religion, veteran status or any other classification prohibited by law. The Alliance
We will provide reasonable accommodations to people with disabilities.